Project management information system (PMIS) and Organizational assets

While we all complete each project, do you think the regulation can be done without IT tools.

PMIS is one of the it tool which is part of environmental factors. It should be able to automate, schedule configure management system and have shared file storage system.

Organizational assets

Lesson Learned: This is important as it gives real information on areas of improvement and thereby making project delivery easier.

Historical information: Historical information is the place which the project manager revisits when there is any doubt or clarification required. So for example, org wants to build an IT recuritment tool for company A. The new project manager will get all information

• Activities
• Lesson Learned
• WBS
• Bench Mark
• Reports
• Risks and response plans
• Estimates
• Resources used
• Project management plans
• Correpondence.

Now it becomes very simple to tweek and reuse it rather than reinventing the wheel everytime.

Corporate knowledge base: Corporate knowledge base is the place where we would have all templates, forms

Types of organization structure in PMP

How do you define the type of organization. Should it be an organization which has given more powers to functional heads or it has given more strength to project managers. What are the advantages and disadvantages.

Functional Organization

In a functional organization more powers rest on functional managers. So for example, lets say an IT company has won a big contract to implement talent management processes. The company looks forward for the hr functional head to take over this project and assign the resources.  Hence once the project starts team assigned complete their normal work as well as the client work. Post completion of the project the team returns back to their normal HR work. Here the project manager has no control over delivery of the project. Incase of any communication, decision the powers rest with functional manager.

So while company was delivering the talent management project, all required software procurement a information procurement management lead by procurement functional head. So its the responsibility of HR functional head to communicate it to the procurement head.

Projectized Organization
In the projectized organization the powers rest with project managers. The are sole owners and responsible for delivery. All people are assigned to the project and report to project manager. Once the project is over resources have no where to go. Resources don't have a department. They are just hired for that project.

Matrix Organization

Lets extend the example which we had seen in functional organization: Now functional organizational realizing its too much work on functional head, he includes the project manager in his team. however the powers are still with functional manager. Thus now the project manager may be a project co-ordinator or a project expeditor. This kind of arrangement is called a Weak Matrix

However if the functional head thinks that he can loan all the resources to the project management team and make them accountable for delivery of the project. Thus creating a strong matrix